Contract Mapping & Performance Strategies
1Mobilisation
2Engineering
3Procurement
4Construction
5Installation
6Mech. Completion
7Commissioning
8O&M
9DLP
10Project Closeout
COMAPS / Projects

COMAPS in Practice

How COMAPS deploys on a major EPC contract — the Construction Management Team framework applied in the field. PLAN → PERFORM → VALIDATE → COMPLETE, with contractual accountability at every gate.

CMT Engagement

The Construction Management Team — COMAPS Deployed

A COMAPS Construction Management Team (CMT) acts as the Employer's on-site representative — verifying, validating, and assuring the EPC Contractor's compliance with the Contract. The CMT does not direct the works. It governs them.

Every CMT engagement is structured around the PPVC lifecycle with each phase generating specific obligations, evidence requirements, and formal sign-offs. Nothing advances without approval. Nothing closes without objective evidence.

On a major international EPC project, COMAPS deployed a full CMT team with 26 Employer Requirements compliance checklists, 20 mandatory Hold Points.

CMT Primary Role

  • Verify, validate, and assure EPC Contractor compliance with the Contract
  • Administer the Contract on behalf of the Employer
  • Issue formal acceptance or rejection of completed works
  • Recommend Taking-Over Certificate when all conditions are met

What the CMT Does Not Do

  • Does not direct or manage the Contractor's works
  • Does not accept self-declared closeout without objective evidence
  • Does not permit follow-on works past an unresolved Hold Point
  • Does not accept submittals without explicit ER clause references
20
Mandatory Hold Points
26
ER Compliance Checklists
10
Project Phases
12
Management Pillars
PPVC Lifecycle

The CMT Mandate — Four Phases in Practice

Every CMT action traces back to one of the four PPVC phases. The Golden Rule: do not move from PLAN to PERFORM without approved plans. Do not move from PERFORM to VALIDATE if work deviates from the approved method. Do not move from VALIDATE to COMPLETE without complete objective evidence and all NCRs closed.

PhaseCMT QuestionCMT ActionCMT Expectation of Contractor
PLAN Are we ready to start? Review and approve Contractor's management plans, RAMS, and ITPs. Identify all Hold Points and Witness Points before work commences. Submit compliant plans on schedule. Reference governing ER clause numbers in every submittal.
PERFORM Is the work being done as planned? Witness critical activities. Monitor HSE compliance, quality standards, and resource levels. Record all observations daily. Cooperate fully with CMT. Provide timely responses to all requests and observations. Notify CMT of upcoming Hold Points in advance.
VALIDATE Does evidence prove compliance? Inspect completed work. Review test results and as-built records. Confirm compliance with Contract and ER requirements. Close NCRs. Provide objective evidence for every completed activity. Close NCRs with documented corrective actions verified by CMT.
COMPLETE Is this activity ready for handover? Issue formal acceptance or rejection. Sign off ER checklists. Recommend Taking-Over Certificate only when all conditions are fully met. Submit final as-built records, O&M documentation, and a punch list with all Priority A/B items resolved before sign-off.
Hold Points

Twenty Mandatory Gates — No Works Proceed Without Approval

A Hold Point is a mandatory contractual gate. Works cannot proceed past it without formal written CMT acceptance. On a major EPC engagement, COMAPS identified and administered 20 Hold Points across five project phases.

01
Phase 1 — Start-Up
Project Execution Plan (PEP)
Full PEP including all 26 management sub-plans submitted and approved before any site activities commence.
02
Phase 1 — Start-Up
Baseline Schedule (Level 3)
Primavera P6 schedule with WBS, resource loading, logic ties, and critical path — approved before mobilisation.
03
Phase 1 — Start-Up
Quality Management Plan
ISO 9001:2015 compliant QMS with ITP templates — approved before any permanent works begin.
04
Phase 1 — Start-Up
H&S Management Plan
Comprehensive plan including risk assessments, emergency response, and site security — approved before any personnel mobilise.
05
Phase 1 — Start-Up
Environmental & Social Management Plan
ESAP, Environmental Management Plan, and community engagement framework — approved before any ground-disturbing activities begin.
06
Phase 1 — Start-Up
Interface Management Plan
Interfaces between EPC packages, utilities, third parties, and community stakeholders formally registered and management procedures approved.
07
Phase 1 — Start-Up
Contractor Key Personnel — Approved List
All named ER-required personnel confirmed in post, CVs reviewed and accepted by CMT, and approved list formally issued before mobilisation.
08
Phase 2 — Design
Level I Basic Design
Design criteria, calculations, general arrangement drawings — reviewed and approved before Level II design commences.
09
Phase 2 — Design
Level II Detailed Design
Detailed reports, reinforcement drawings, and O&M draft documentation — CMT approval required before procurement begins.
10
Phase 2 — Design
BIM Execution Plan
BIM platform, Common Data Environment, Level of Detail requirements, and clash detection protocol — approved before 3D modelling commences.
11
Phase 2 — Design
Design Criteria Memorandum
Governing design parameters, codes, standards, and acceptance criteria — formally agreed before structural calculations proceed.
12
Phase 3 — Procurement
Supplier Approval — Major Equipment
Major rotating equipment, generators, transformers, and specialist plant — CMT approval before any purchase orders are placed.
13
Phase 3 — Procurement
ITPs for Major Equipment
Factory Acceptance Test and shop inspection ITPs — approved before manufacture commences on all major plant items.
14
Phase 3 — Procurement
FAT Completion
FAT report with all test results and non-conformity resolutions — CMT sign-off before equipment leaves the factory.
15
Phase 4 — Construction
RAMS — Method Statements
Risk Assessment and Method Statement for every major activity — approved before works commence on any section of permanent works.
16
Phase 4 — Construction
ITPs for Construction
ITPs for concrete, embankment, tunnelling, mechanical and electrical installation — CMT approval required before works begin.
17
Phase 4 — Construction
Foundation Inspection
Major structure foundations — formally inspected and accepted before any concrete or structural works are placed.
18
Phase 4 — Construction
Foundation Sealing & Ground Treatment
Ground sealing and treatment installation with integrity verification — CMT acceptance required before permanent fill or structural works commence.
19
Phase 5 — Commissioning
Commissioning Plan
Dry testing, wet testing, performance testing, and reliability run procedures — approved before any commissioning activities begin.
20
Phase 5 — Commissioning
Mechanical Completion Certificate
All systems complete, all tests passed, all Priority A and B deficiencies closed — CMT sign-off required before Taking-Over Certificate is recommended.
CMT Structure

Roles Deployed — The Full CMT at a Glance

A full COMAPS CMT deployment brings a multi-disciplinary team to site — each role with defined authority and specific accountability for contract administration, compliance oversight, and technical governance.

Project Management

  • CMT Project Manager
  • CMT Resident Engineer
  • CMT Deputy Resident Engineer
  • CMT Contracts Manager
  • CMT Document Controller

Engineering & Quality

  • CMT Lead Civil Engineer
  • CMT Lead Electromechanical Engineer
  • CMT Geotechnical Engineer
  • CMT Quality Manager
  • CMT BIM Coordinator

HSE & Site Supervision

  • CMT HSE Manager
  • CMT Environmental Officer
  • CMT Site Inspectors (Civil)
  • CMT Site Inspectors (Electromechanical)
  • CMT Commissioning Manager
Stop Work Authority

Stop Work Authority — Vested in Named CMT Roles

Stop Work Authority (SWA) is the CMT's power to immediately halt any activity that poses a risk to life, structural integrity, or contractual compliance. It is not a last resort — it is a first response. On a COMAPS engagement, SWA is formally vested in named roles and exercised without escalation or delay.

Immediate Stop Work Triggers
Any of the following require SWA activation without delay:
  • Imminent risk to life — Contractor personnel or third parties
  • Works proceeding past an unresolved Hold Point
  • RAMS not approved, or departure from approved method without CMT consent
  • Structural risk — activities threatening major civil structures, foundations, or installed equipment integrity
  • Environmental incident — spillage, breach of ESAP controls, or uncontrolled discharge
  • Repeated non-compliance — activity previously subject to an open Priority A NCR
SWA Procedure
Activation, documentation, and restart sequence:
  • CMT role holder verbally stops the activity and clears the area
  • Stop Work Notice issued to Contractor — in writing, within 2 hours of activation
  • Root cause confirmed and NCR raised if applicable
  • Restart requires written CMT clearance — no verbal reinstatement
  • All SWA events recorded in site diary, EDMS, and monthly performance report
  • Employer notified of any SWA activation within 24 hours

SWA is not punitive. It is protective — of the project, the Employer, and the people on site. A CMT that does not exercise SWA when the trigger criteria are met is not fulfilling its mandate.

Daily Discipline

The CMT Daily Operating Rhythm

Contract administration is not episodic. COMAPS maintains a consistent daily rhythm that keeps the Employer in control and the Contractor accountable throughout the project.

Daily site diaries are uploaded to the EDMS within 24 hours — capturing Hold Point status, non-conformances, progress observations, and resource levels. This creates a continuous, auditable record from mobilisation through to closeout.

The CMT requires a first-time submittal acceptance rate of greater than 90%. Any submittal that does not explicitly reference the governing ER clause numbers is rejected without review. This discipline is applied from day one, without exception.

Daily CMT Actions

  • Upload daily site diary to EDMS within 24 hours
  • Review EDMS queue for new Contractor submittals
  • Check permit status for upcoming activities
  • Attend daily toolbox talk (where scheduled)
  • Conduct HSE inspection of assigned area

Submittal Discipline

  • Every submittal must reference the governing ER clause number
  • Example: "This design calculation complies with ER Clause 4.2.10"
  • Non-referencing submittals are rejected — review periods are not extended
  • First-time acceptance rate target: >90%

Summary

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