Performance of Activities

All Phases · All Outputs

Performance Starts at Mobilisation — Not Construction

Performance of activities is not limited to physical works on site. Mobilisation is when COMAPS deploys — the contract is reviewed, pillars are assigned, and the framework is activated. Engineering produces design deliverables that require CMT review and acceptance. Procurement produces supplier approvals, material certificates, and Factory Acceptance Tests. Each phase has a defined output set — each output is tracked against the mapped compliance checklist. The CMT's management role is active from day one of the contract.

Phase	Primary Outputs Tracked	CMT Action	Gate
02 · Engineering	Design submissions, calculations, drawings, BIM model, Design Criteria Memorandum, Basic & Detailed Design packages	Review and issue Category A/B/C response within contractual period. Track design freeze milestones against Baseline Schedule.	Design Acceptance Hold Point
03 · Procurement	Supplier qualifications, material submittals, inspection test records, Factory Acceptance Test certificates, expediting reports	Approve suppliers, witness or waive FATs, review material certificates, track long-lead procurement against ITP gates.	Supplier & FAT Hold Points
04 · Construction	RAMS, site inspection records, concrete/material test results, ITP sign-offs, subcontractor compliance records	Daily site presence, approve RAMS, attend Hold/Witness Points, raise NCRs for deviations, upload site diary to EDMS within 24hrs.	Construction ITP Hold Points
05 · Installation	Equipment installation records, alignment & levelling certificates, pre-wiring inspection, loop check records	Attend installation Hold Points, review installation method statements, verify certificates before pre-commissioning.	Installation Readiness Hold Point
06 · Mech. Completion	System completion certificates, punch list, pre-commissioning test records, snag register	Review and accept system completion evidence, sign off punch list, confirm readiness for commissioning.	MC Certificate Hold Point
07 · Commissioning	Commissioning plan, performance test records, operational test sign-offs, reliability run records	Accept commissioning plan, witness performance tests, review test results, recommend Taking-Over Certificate to Employer.	Taking-Over Hold Point
08 · O&M	Operations handover records, O&M manuals, as-built drawings, training completion records	Review and accept O&M documentation, verify training completion, confirm handover conditions are met.	Handover Hold Point
09 · DLP	Defect register, defect remediation evidence, annual inspection records, DLP expiry notification	Maintain defect register, attend annual inspections, verify remediation evidence, recommend Performance Certificate.	Performance Certificate Hold Point
10 · Project Closeout	Final account, close-out report, lessons learned register, all EDMS records archived	Review final account, confirm all NCRs closed, confirm all checklists signed off, issue CMT close-out recommendation.	CMT Close-Out Certificate — All Obligations Compliant

Twelve Management Pillars · Performed

All Twelve Pillars — Tracked and Evidenced at Every Phase

Every management pillar identified during contract review and mapped during the mapping phase is actively tracked during performance. Each pillar has a named CMT lead, a live compliance checklist, and a reporting obligation. Nothing is passive. Nothing is assumed. The following defines what performance looks like for each pillar.

H&S Management

RAMS reviewed and approved before each activity
Toolbox talks verified and logged
Incident log maintained daily
Stop-work authority enforced without exception

ESG Management

Environmental monitoring actioned per plan
Community liaison meetings attended
Grievance register active and reviewed
E&S reports submitted within timescales

Quality Management

ITP progressed activity by activity
NCRs raised formally — no informal acceptance
Material approvals tracked against schedule
Test certificates filed per ER clause

Schedule Management

Progress measured against Baseline — not contractor revision
S-curve updated monthly, 6-week look-ahead weekly
Delay events logged in real time
Recovery plans required formally

Risk Management

Risk register reviewed and updated monthly
New risks assessed, registered, and assigned
Mitigation actions tracked to closure
Risk owner accountability enforced

Interface Management

Interface register updated and circulated
Third-party coordination meetings attended
Interdependency conflicts raised formally in writing
Interface hold points tracked and enforced

Communications Management

All formal correspondence logged in EDMS <24hrs
Notice register maintained throughout project
Meeting minutes with actions distributed <48hrs
Communications protocol applied without exception

Change Management

Change register maintained from first notification
No uninstructed works executed
Variation Orders issued before scope changes
Cumulative variation impact reviewed monthly

HR Management

Monthly labour returns reviewed and verified
Local employment targets tracked against ER obligation
Key personnel competence monitored
Training records checked and filed

Security Management

Daily access control records maintained
Security incidents logged and reported
Security plan compliance verified
CMT unrestricted access to all site areas enforced

Commercial Management

Contract sum tracked against earned value monthly
Payment certificates assessed independently
Deductions and contra-charges substantiated in writing
Final account prepared from EDMS records

Stakeholder Management

Stakeholder register maintained and updated
Engagement actions logged and evidenced
Escalations managed through formal correspondence
Monthly stakeholder report issued to Employer

Performance Compliance Checklist — Live Extract

Phase 04 · Construction — Quality Pillar · PPVC Tracking Extract

The following is an illustrative extract from a COMAPS Performance Compliance Checklist — Construction phase, Quality pillar. Every obligation mapped during the Engineering/Procurement phases is tracked here through the PPVC lifecycle. Each row carries a live PPVC status and an evidence reference. Nothing is marked Complete without a signed document or field record in the EDMS.

COMAPS Performance Compliance Checklist

Phase 04 · Construction Pillar Quality Vol 3.8 · Concrete Works CMT Lead A. Williams

PPVC Key: PPlanned PPerformed VValidated CComplete —Pending

#	Clause	Obligation	Type	PPVC Status	Evidence Ref	CMT Sign-Off
01	Vol. 3.8 §3.1	Concrete Mix Design — Submit & Obtain CMT Acceptance Contractor submits mix design for all permanent concrete classes (C20, C25, C30, C35). CMT reviews against ER specifications and issues Category A/B/C response. Hold Point — no concrete batching until acceptance issued.	H	P P V C CLOSED	COMAPS-QA-2024-0043 Cat A Acceptance — 14 Mar 2024	✓ 14 Mar 24
02	Vol. 3.8 §5.2	Concrete Placement — Block 4A Foundation Slab — ITP H-03 Pre-pour inspection including reinforcement, formwork, embedments, and cleanliness. Concrete placement, vibration, and curing. CMT to attend and sign ITP Hold Point H-03 before concrete is placed.	H	P P V — IN REVIEW	COMAPS-ITP-2024-H03 Cube tests pending — 21d results due 12 Apr	⧖ Pending
03	Vol. 3.8 §6.1	Concrete Cube Tests — 7-day, 21-day, 28-day Results to CMT Contractor submits cube test certificates for each pour. CMT reviews against ER minimum strength requirements. Repeated failures at 28-day trigger NCR and works suspension. Review Point per pour.	R	P P — — IN PROGRESS	COMAPS-LAB-2024-0107 7-day certs received. 21-day pending.	◎ Active
04	Vol. 3.8 §7.4	Curing Regime — Non-Conformance NCR-2024-031 ER requires minimum 7-day wet curing for all structural concrete. Site inspection on 22 Mar found curing removed at day 4 on Block 4A East wall. NCR raised. CAP submitted by Contractor — CMT review in progress.	W	P ! — — NCR OPEN	NCR-2024-031 CAP submitted 25 Mar — CMT review due 28 Mar	✗ NCR
05	Vol. 3.8 §9.1	Concrete Core Samples — Post-Hardening Verification Where 28-day cube test results are borderline or NCR raised, CMT may require core extraction and independent laboratory testing. Core results govern — Contractor cannot dispute without alternative CMT-approved evidence.	R	— — — — NOT STARTED	Conditional on NCR-2024-031 outcome	○ Pending

Section Sign-Off Contractor Representative: ___________________ CMT Team Lead: A. Williams Date: ___________

Works may not proceed to Phase 04 until both parties sign

Illustrative extract — format applied to all 12 management pillars across all 10 project phases. Each obligation carries a PPVC status and an evidence reference. Nothing is marked Complete without an EDMS-filed, CMT-signed document.

Inspection & Test Plans

Hold Point · Witness Point · Review Point — Three Levels of Oversight

Every engineering, procurement, and construction activity is governed by an ITP approved during the mapping phase. Each entry carries one of three designations. These are contractual — they cannot be downgraded unilaterally by the Contractor. They apply from the first design submission to the final commissioning test.

Designation	Definition	CMT Obligation	Works Proceed?
H — Hold Point	Mandatory contractual gate. Works suspended until formal written CMT acceptance is issued.	Attend, inspect, and issue written acceptance. 48hrs advance notice required. Failure to notify does not waive the Hold Point.	No — written acceptance required.
W — Witness Point	CMT has the contractual right to attend and witness. Works proceed only with written CMT waiver.	Attend or issue written waiver. 24hrs notice required. Evidence filed regardless of CMT attendance.	Only with written CMT waiver.
R — Review Point	CMT reviews submitted records, certificates, or test results. Physical attendance not required.	Issue Category A/B/C response within the agreed review period. Works may proceed after submission.	Yes — after submission.

Non-Conformance

NCR — Raised, Actioned, Evidenced, Closed

An NCR is raised whenever works, materials, submittals, or management outputs deviate from the approved ITP, RAMS, or ER. The NCR applies to all phases and all pillars — a non-conforming design submission triggers an NCR the same as non-conforming concrete. No NCR is closed without objective evidence of resolution accepted by the CMT.

PLAN

NCR raised with unique reference
Non-conformance described with ER clause reference
Root cause analysis required from Contractor

PERFORM

Corrective Action Plan submitted by Contractor
CMT reviews and accepts or rejects the CAP
Remedial action executed under CMT observation

VALIDATE

CMT inspects or reviews remedial output
Evidence package reviewed — tests, photos, records
Re-test or re-submission if ITP requires it

COMPLETE

CMT issues formal written close-out
NCR register updated in EDMS
Lessons learned recorded and distributed

Reporting & Close-Out

Continuous Audit Trail — Evidence-Based Close-Out

The performance phase generates an unbroken audit trail from day one of Engineering to the last page of the close-out report. At close-out, the completed checklist suite across all 12 pillars is the compliance record — not a summary, but a signed, verified account of every obligation.

Reporting Cadence

Weekly site / coordination meetings — progress, open NCRs, upcoming Hold Points, pillar status
Monthly Progress Report — submitted within 7 days of month end, reviewed and commented by CMT
Monthly S-curve — actual vs baseline, submitted with MPR
Quarterly risk register review across all 9 risk categories
All meeting minutes with action items, owners, and due dates — distributed within 48 hours

Close-Out Conditions

All compliance checklist sections signed off across all 12 management pillars
All NCRs formally closed — zero outstanding entries at Taking-Over
All ITP Hold Points signed off — master ITP register complete
As-built drawings, O&M documentation, and test records submitted and accepted
Taking-Over Certificate recommended by CMT — not self-declared by Contractor

Performance of Activities — COMAPS